T Codes in Asset Accounting

T Codes in Asset Accounting

1. Asset Purchase Posting - F-90
2. Asset Transfer (Within Company Code) - ABUMN
3. Asset Transfer (Inter Company Asset Transfer) - ABT1N
4. Asset Retirement - F-92
5. Asset Scraping - ABAVN
6. Reverse the Document - AIST
7. Asset Master Creation - AS01
8. Sub-Asset Master Creation - AS11
9. Asset Group Creation - AS21
10. Sub-Asset Group Creation - AS24
11. Change Asset Master - AS02
12. Change Sub-Asset Master - AS22
13. Depreciation Run - AFAB
14. Recalculate Depreciation - AFAR
15. Asset Explore - AW01N
16. Upload Asset Balances - OASV

Asset Accounting in SAP FiCo

Asset Accounting

Copy Reference Chart of Depreciation
Define Tax Codes for Sales / Purchases
Define Depreciation Area
Specify Account Determination
Create Screen layout
Define Asset Class
Define Depreciation Methods
Maintain Depreciation Key
Creation of Asset Master
Depreciation Run

Chart of Depreciation

Definition:

The account group is a classifying feature within customer master records. The account group determines:

o in which number range the customer account number should be;
o whether the number is assigned by the user or by the system;
o which specifications are necessary or possible in the master record.


Copy Reference Chart of Depreciation

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Copy reference Chart of Depreciation/Depreciation Area
T Code : EC08


Steps:
1. Click ‘Original Object’
2. Click ‘Copy org. object’
3. Enter ‘From Chart of Depreciation
4. Enter ‘To Chart of dep.’
- Press ‘Enter’
- SAVE the settings

Assign Chart of Depreciation to Company Code

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Assign Chart of Depreciation to Company code
T Code : OAOB


Steps:
1. Click ‘Position’
2. Select ‘Co. Code’
3. Enter ‘Chart of Dep.’
4. SAVE the settings


Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP


Steps:
Enter Country Code
1. Enter ‘Tax Code’
- Press ‘Enter’
2. Enter ‘Description’
3. Enter ‘Tax type’
- Press ‘Enter’


Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP


Steps:
1. Enter ‘Tax %age’
2. SAVE the settings


Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP


Steps:
Enter Country Code
1. Enter ‘Tax Code’
- Press ‘Enter’
2. Enter ‘Description’
3. Enter ‘Tax type’
- Press ‘Enter’


Define Tax codes for Sales / Purchases

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Calculation – Define Tax Codes for Sales / Purchases
T Code : FTXP


Steps:
1. Enter ‘Tax %age’
2. SAVE the settings

Assign Tax codes for Non Taxable Transactions

Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Tax on Sales / Purchases - Posting – Assign Tax codes for Non Taxable transactions
T Code : OBCL


Steps:
1. Click ‘Position’
2. Enter ‘Co. Code’
3. Enter ‘Input Tax code’
4. Enter ‘Output tax code’
5. SAVE the settings

Depreciation Area

Definition:

An area showing the valuation of a fixed asset for a particular purpose (for example, for individual financial statements, balance sheets for tax purposes, or management accounting values).

Along with "real" depreciation areas, you can define derived depreciation areas. The values for these derived areas are calculated from those of two or more real areas.

Depreciation area, which is managed in the system as a real depreciation area (not a derived depreciation area).

Each depreciation area is set up to handle depreciation for a particular purpose (e.g. book depreciation, tax depreciation, group depreciation, cost-accounting depreciation, etc.)

Define Depreciation Area

Menu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Determine Chart of Depreciation
T Code : OADB

Steps:
Enter ‘Chart of Dep.’
- Select ‘All field except
’01’ Book Depreciation
- Click ‘Edit’ in Main
Menu – Click ‘Delete’
- Click ‘Save’
- Keep pressing ‘Enter’
- SAVE the settings
- Click ‘Back’ button

Account Determination

Definition:

The account determination determines the reconciliation accounts in the general ledger, as well as their offsetting accounts, that are to be posted when certain business transactions are carried out.

You must enter an account determination in the asset class. Several asset classes can use the same account determination, if they use the same chart of accounts and post to the same general ledger accounts.

Specify Account Determination

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Specify Account Determination
T Code : SPRO


Steps:
Click ‘New Entries’
1. Enter ‘Account determination’
2. Enter ‘Name of A/c determination
3. SAVE the settings

Screen Layout Rule

Definition:

Screen layout for maintaining asset master data.

Using the screen layout rule, you can define:

o which fields are
- required
- optional
- suppressed
o the maintenance level in the asset hierarchy
o which fields are copied, when creating an asset using another asset master record as a reference.

You can define screen layout rules for general master data and for depreciation parameters within depreciation areas.

Create Screen Layout Rule
Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Create Screen layout Rule
T Code : SPRO

Steps:
- All Screen layouts are SAP pre defined, If we Want we can create New Screen Layout
Rules.

Number Range Interval

Definition:

Identifies a number range interval within an object or sub object.

The Number Range Interval contains Two digit ID, From Number, To Number and Check box for External Numbering or Internal Numbering.

Define Number Range Interval

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Define Number Range Interval
T Code : AS08

Steps:
- Enter ‘Co. Code’
- Click ‘Change Interval’
1. Click ‘Insert Interval’
2. Enter ‘Number range’
3. Enter ‘From Number’
4. Enter ‘To Number’
5. SAVE the settings

Asset Class

Definition:

The main criterion for classifying fixed assets according to legal and management requirements.

For each asset class, control parameters and default values can be defined for depreciation calculation and other master data.

Each asset master record must be assigned to one asset class.

Special asset classes are, for example:

o Assets under construction
o Low-value assets
o Leased assets
o Financial assets
o Technical assets


Define Asset Class

Menu Path: IMG – Financial Accounting – Asset Accounting – Organizational Structure – Asset Class – Define Asset Class
T Code : OAOA

Steps:
- Click ‘New Entries’
1. Enter ‘Asset Class’
2. Enter ‘Text & short text’
3. Select ‘Acct. determ.’
4. Select ‘Scr. layout rule’
5. Enter ‘No. range’
6. SAVE the settings


Assign GL Accounts to Fixed Assets

Menu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Assign General Ledger Accounts
T Code : AO90


Steps:
- Enter ‘Chart of Dep.’
- Select ‘Chart of Dep.’
- Double Click ‘Account determination’
- Select ‘Account determ’
- Double Click ‘Balance Sheet Accounts’
1. Enter ‘Asset GL A/c’
2. Enter ‘Asset Acquisition GL A/c’
3. Enter ‘Relevant GL A/c
4. Double click ‘Depr.’



Assign GL Accounts to Fixed Assets

Menu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Assign General Ledger Accounts
T Code : AO90


Steps:
1. Enter ‘Acc. Dep. A/c’
2. Enter ‘Depreciation A/c’
3. SAVE the settings


Determination of Depreciation Area in Asset Class

Menu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Determination of Depreciation Area In Asset Class
T Code : OAYZ

Steps:
- Select ‘Asset Class’
- Double click ‘Dep Areas
1. Deactivate check box
2. Enter ‘Layout’
3. SAVE the settings

Depreciation Posting Intervals

Definition:

Number of periods between two depreciation runs.

You specify the interval between two depreciation posting runs in this field. Define this interval by entering the number of posting periods that should be in the interval.

Example

Key to the entries when using a fiscal year version with 12 normal posting periods:

1 = monthly posting
3 = quarterly posting
6 = semi-annual posting
12 = annual posting

Note

Depreciation posting runs, which result from changes to valuation due to year-end closing and take place after the end of the fiscal year, can be posted as unplanned depreciation posting runs in the special periods of the given fiscal year version.

Depreciation Posting Rules

Definition:

Monthly : Depreciation of fixed assets is posted in each Financial Accounting posting period.

Bi-Monthly : Depreciation of fixed assets is posted in every second Financial Accounting posting period.

The field is not ready for input if the number of Financial Accounting posting periods is not
'12'.

Quarterly : Depreciation of fixed assets is posted each quarter, that is in every third Financial
Accounting posting period.

The field is not ready for input if the number of Financial Accounting posting periods is not '12'.

Semi-Annually : Depreciation of fixed asset is posted semi-annually, that is in every sixth
Financial Accounting posting period.

The field is not ready for entry if the number of Financial Accounting posting periods is not '12'.

Annual : Depreciation for fixed assets is posted once a year.



Specify Intervals and Posting Rules
Menu Path: IMG – Financial Accounting – Asset Accounting – Integration with General Ledger – Post Depreciation To General Ledger – Specify Intervals and Posting Rules
T Code : OAYR


Steps:
- Select ‘Co. Code’
- Double click ‘Posting Rules’
- Double click ’01-Book Depreciation’
1. Select ‘Period and Month’
2. SAVE the settings



Specify Rounding off Net Book value and/or Depreciation
Menu Path: IMG – Financial Accounting – Asset Accounting – Valuation – Amount specification – Specify rounding Off Net Book value and/or Depreciation
T Code : OAYO

Steps:
- Select ‘Co. Code’
- Double click ‘Rounding specifications’
- Double click ’01-Book Depreciation’
1. Select ‘Period and Month’
2. SAVE the settings


Define Screen Layout for Asset Master Data

Menu Path: IMG – Financial Accounting – Asset Accounting – Master Data – Screen layout – Define Screen Layout for Asset Master data
T Code : SPRO

Steps:
- Double click ‘Define Screen layout for Asset Master data’
- Select ‘Layout’
- Double click ‘Logical Field groups’
- Select ‘2-Posting Info’
- Double click ‘Field group rules’
1. Select ‘Required fields’
2. SAVE the settings



Define Screen Layout for Asset Depreciation Area

Menu Path: IMG – Financial Accounting – Asset Accounting – Master Data – Screen layout – Define Screen Layout for Asset Depreciation Area
T Code : AO21


Steps:
- Select ‘2000’
- Double click ‘Field group rules’
1. Select ‘Required fields’
2. SAVE the settings

Base Method

Definition:

Base method of the depreciation key for calculating depreciation or imputed interest.

Define Base Method

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Base Method
T Code : SPRO


Steps:
1. Check Base Method
‘0014’ is there or not
2. SAVE the settings

Declaiming balance Method

Definition:

Declining-balance method of the depreciation key for calculating depreciation or imputed interest.

The multiplication factor is used in determining the depreciation percentage rate for declining-balance depreciation. The system multiplies the depreciation percentage rate resulting from the total useful life by this factor.


Define Declaiming Balance Method

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Declaiming Balance Method
T Code : SPRO


Steps:
1. Check Decl bal Method
‘001’ is there or not
2. SAVE the settings

Multi level Method

Definition:

Multi-level method of the depreciation key for calculating depreciation or imputed interest.

Define Multi Level Method (Straight Line Method)

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS


Steps:
- Click ‘New Entries’
1. Enter ‘Multi lev. Methd’
2. Enter ‘Description’
3. Double Click ‘Levels’


Define Multi Level Method (Straight Line Method)
Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS


Steps:
- Click ‘New Entries’
1. Enter ‘Acq. year’
2. Enter ‘Year’
3. Enter ‘Period’
4. Enter ‘Base value’
5. Enter ‘Percentage’
6. SAVE the settings
- Click ‘Back’ button
‘3 times’


Define Multi Level Method (Written Down Value Method)

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS


Steps:
- Click ‘New Entries’
1. Enter ‘Multi lev. Methd’
2. Enter ‘Description’
3. Double Click ‘Levels’


Define Multi Level Method (Written Down Value Method)

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Define Multi Level Method
T Code : AFAMS


Steps:
- Click ‘New Entries’
1. Enter ‘Acq. year’
2. Enter ‘Year’
3. Enter ‘Period’
4. Enter ‘Base value’
5. Enter ‘Percentage’
6. SAVE the settings
- Click ‘Back’ button
‘3 times’

Period Control Method

Definition:

Period control method of the depreciation key for calculating depreciation or imputed interest.


Maintain Period Control Method

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Calculation Methods – Maintain Period Control Method
T Code : AFAMP

Steps:
- Enter ‘Chart of Dep.’
- Click ‘New Entries’
1. Enter ‘Prd Cntrl Methd’
2. Enter ‘Description’
3. Enter ‘Acquisition type’
4. Enter Addition type’
5. Enter ‘Retirement type’
6. Enter ‘Transfer type’
7. SAVE the settings

Depreciation Key

Definition:

The depreciation key (valuation key) controls the valuation of the asset in the particular depreciation areas.

The depreciation key consists of the following:

o Calculation method for the automatic calculation of interest, ordinary and special depreciation
o Possibly a cutoff value key
o Various control indicators


Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA


Steps:
- Enter ‘Chart of Dep.’
- Click ‘New Entries’
1. Enter ‘Dep. Key’
2. Enter ‘Description’
3. Select ‘Period control according to fiscal yr’
4. Double click ‘Assignment of Calculation methods’


Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA


Steps:
1. Select ‘Ord Dep.’
2. Select ‘From the start of depreciation’
3. Select ‘Base method’
4. Select ‘Decl. bal. metd’
5. Select ‘Prd cont’
6. Select Multilev method’
7. Select ‘Class’
8. Click ‘Back’ button



Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA



Steps:
1. Select ‘Ord Dep.’
2. Click ‘Activate’
3. Click ‘Back’ button


Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA



Steps:
- Enter ‘Chart of Dep.’
- Click ‘New Entries’
1. Enter ‘Dep. Key’
2. Enter ‘Description’
3. Select ‘Period control according to fiscal yr’
4. Double click ‘Assignment of Calculation methods’



Maintain Depreciation Key
Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA


Steps:
1. Select ‘Ord Dep.’
2. Select ‘From the start of depreciation’
3. Select ‘Base method’
4. Select ‘Decl. bal. metd’
5. Select ‘Prd cont’
6. Select ‘Multilev method’
7. Select ‘Class’
8. Click ‘Back’ button


Maintain Depreciation Key

Menu Path: IMG – Financial Accounting – Asset Accounting – Depreciation – Valuation methods – Depreciation Key – Maintain Depreciation Key
T Code : AFAMA


Steps:
1. Select ‘Ord Dep.’
2. Click ‘Activate’
3. Click ‘Back’ button

Asset Master

Definition:

The asset master record contains all information relating to an asset that remains unchanged over a long period of time:

Technical master data
Organizational allocations (usually time-dependent)
Depreciation terms

The system stores all the values and transaction data per each asset master record.

You can differentiate between different types of assets in the FI-AA component. The structure of the master record is identical for all asset main numbers, asset sub-numbers and group assets. Therefore, the basic procedure for creating any of these objects is essentially the
same.


Creation of Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create
T Code : AS01


Steps:
1. Select ‘Asset Class’
2. Select ‘Co. code’
3. Click ‘Master Data’


Creation of Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create
T Code : AS01


Steps:
1. Enter ‘Description’
2. Enter ‘Name’
3. Enter ‘Capitalization date’
4. Click ‘Depreciation areas’


Creation of Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create
T Code : AS01


Steps:
1. Enter ‘Dep Key’
2. Enter Useful life’
3. Enter ‘Percentage’
4. Enter Dep. Start date’
5. SAVE the settings


Creation of Sub-Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create – Sub Number – Create
T Code : AS11


Steps:
1. Enter ‘Asset’
2. Enter ‘Co. Code’
3. Click ‘Master Data’


Creation of Sub-Asset Master

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Asset – Create – Sub Number – Create
T Code : AS11


Steps:
1. Enter ‘Description’
2. Enter ‘Co. Code’
3. Click ‘Master Data’


GL Master Records to be created in AR


ASSETS

Fixed Asset (Recon) A/c
Accumulated DepreciationA/c.
Asset Acquisition

INCOME

Sales of Asset
Profit on Sale of Asset

LIABILITIES

EXPENSES

Loss on Sale of Asset
Loss due to Asset Scrap
Depreciation


Configurations testing – End user part

Post Asset Purchase Invoice
Depreciation Run

Asset Purchase Posting

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition – External Acquisition with Vendor
T Code : F-90


Steps:
1. Enter ‘Doc date, Post date, Doc type, Period, Co. Code, Currency
2. Enter ‘Post Key’
3. Enter ‘Vendor Code’
- Press ‘Enter’


Asset Purchase Posting

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition – External Acquisition with Vendor
T Code : F-90



Steps:
1. Enter ‘Amount’
2. Enter ‘Post Key’
3. Enter ‘Asset Code’
4. Enter Trans type’
- Press ‘Enter’



Asset Purchase Posting

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Postings – Acquisition – External Acquisition with Vendor
T Code : F-90


Steps:
1. Enter ‘Amount’
2. SAVE the document


Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB



Steps:
1. Enter ‘Co. Code’
2. Enter Fiscal Year’
3. Enter ‘Period’
4. Select ‘Planned posting run’
5. Select ‘Test Run’
6. Click ‘Execute’
- Press ‘Enter’


Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB


Steps:
- After Test run is done

The screen will appear With total depreciation Amount and the amount Of depreciation is to be Charged to particular Period’


Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB



Steps:
1. Enter ‘Co. Code’
2. Enter Fiscal Year’
3. Enter ‘Period’
4. Select ‘Planned posting run’
5. De Select ‘Test Run’
6. Click ‘Program’
7. Click ‘Execute in Back ground’
- Enter ‘Output Device’
- Click ‘Continue’
- Click ‘Immediate’
- SAVE the settings



Depreciation Run

Menu Path: Easy Access – Accounting – Financial Accounting - Fixed Assets – Periodic Processing – Depreciation Run - Execute
T Code : AFAB

Steps:
- Go to ‘System>Service >Jobs>Job overview
- Click ‘Execute’ button
- Select the ‘Job’
- Click ‘Spool’ button
- Select the Line Item
- Click ‘Display’ button
- Final Screen will appear for posting Depreciation

T Codes in Accounts Receivable SAP FICo

T Codes in Accounts Receivable

1. Customer Document Posting - F-22
2. Customer Document Posting (One screen) - FB70
3. Customer Credit Memo - F-27
4. Customer Credit Memo 9One Screen) - FB75
5. Customer Invoice Parking - FV70
6. Customer Credit Memo Parking - FV75
7. Document Reversal - FB08
8. Clear Customer Transactions - F-32
9. To view Customer Document - FB03
10. To view Customer master record Line items - FD10N
11. To view Customer Master Records - FBL5N
12. Post Incoming Receipt posting - F-28
13. Post Down payment Posting - F-29
14. Post Bill of Exchange - F-36
15. Post Bills Discounting - F-33
16. Post Reversal for Bills Discounting - F-20
17. Dunning Run - F150

Accounts Receivable in SAP FICO

Accounts Receivable

Define Customer Account Groups and Number ranges
Define Customer Tolerance
Creation of GL Reconciliation Accounts
Creation of Customer Master Records
Post Invoice
Customer Receipt Posting
Bill of Exchange
Dunning
Business Process b/w SD and FI Modules

Customer Account Groups

Definition:
The account group is a classifying feature within customer master records. The account group determines:

o in which number range the customer account number should be;
o whether the number is assigned by the user or by the system;
o which specifications are necessary or possible in the master record.


Define Customer Account Groups
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Define Account groups with Screen Layout
T Code : OBD2



Steps:
Click ‘New Entries’
1. Enter 4 Digit Code
2. Enter Name of the Group
3. SAVE the settings

Number Ranges for Customer Account Groups

Definition:

Identifies a number range interval within an object or sub object.

A unique number is assigned to each business partner master record. You can use this
number to access the master record, or to refer to the business partner when processing
business transactions.

A number range can be valid for more than one account group.

You can use the number range to assign different numbers to a head office and subsidiaries.
The number for a business partner master record can be assigned in one of the following
ways:

Externally: You assign the number. In this case, you define a number range that allows for
alphanumerical number assignment. The system checks whether the number you enter is
unique and within the number range defined by the account group.

Internally: The system assigns a consecutive number automatically from a number range
defined by the account group.


Create Number Ranges for Vendor Account Groups
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Create Number range for Customer account groups
T Code : XDN1


Steps:
1. Click ‘Change Interval’
2. Click ‘Insert Interval’
3. Enter Sl No.
4. Enter ‘From Number’
5. Enter ‘To Number’
6. Select this box, If youwant External numbering
7. Save the settings



Assign Number Ranges to Vendor Account Groups

Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Customer Accounts –Master Data – Preparation for creating Customer Master Data – Assign Number range for Customer account groups
T Code : SPRO

Steps:
1. Click ‘Position’
2. Enter A/c group
3. Enter Number range
4. Save the settings

Customer Tolerance Group

Definition:

Freely definable group code for customers and vendors, or G/L accounts. Tolerance groups are unique within a company code.

Each tolerance group contains settings that affect cash discount and payment difference processing. These settings become effective during payment entry.

You can use the tolerance level to set a percentage or absolute tolerated difference between the transmitted value and the open value. If the difference exceeds the tolerance limit, a new open item is created. The system compares the value transmitted with the value that is still
open in the internal invoice for the delivery. You can set tolerance limits at delivery and/or item level (material.) If the tolerance limit is not violated, no new open item is created.


Define Vendor Tolerance Group
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Open Item Clearing – Clearing Differences - Define Tolerances for Customers / Vendors
T Code : OBA3

Steps:
1. Enter Co. Code
2. Enter Group name
3. Enter Amount
4. Enter Percentage
5. SAVE the settings

Customer Recon Account

Definition:

The reconciliation account ensures the integration of a Sub ledger account into the general ledger.

When you post items to a subsidiary ledger, the system automatically posts the same data to the general ledger. Each subsidiary ledger has one or more reconciliation accounts in the general ledger.

We can’t use reconciliation account for direct posting

Create GL A/c for Customer Recon Account (Step 1)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00


Steps:
1. Enter GL A/c Code
2. Enter Co. Code
3. Select A/c group
4. Select P&L or B/S
5. Enter Short Text
6. Enter Long Text
7. Click ‘Control Data’



Create GL A/c for Customer Recon Account (Step 2)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00


Steps:
1. Enter Currency
2. Select Line Item
3. Enter Sort Key
4. Select Recon A/c (If necessary)
5. Click ‘Create/Bank/Interest’



Create GL A/c for Customer Recon Account (Step 3)
Menu Path: Easy Access – Accounting – Financial Accounting – General Ledger - Master Records –Individual Processing – Create Centrally
T Code : FS00

Steps:
1. Enter Field Status group
2. SAVE the settings


Segment wise fields in Customer Master Creation

1. General Data:


Address
Communication
Control
Marketing
Payment Transactions
Unloading Points
Contact person
Foreign Trade

2. Company Code Data:

Account management
Payment Transactions
Correspondence
Insurance
Withholding Tax data

3. Sales Data:

Purchasing Data
Partner Usage
Add. Purchase Data

Create Customer Master Records (Step 1)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01
Steps:
1. Enter Co. Code
2. Enter Group name
3. Click ‘Execute’


Create Customer Master Records (Step 2)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01



Steps:
1. Select Title
2. Enter Vendor Name
3. Enter Search term
4. Enter Address
5. Enter Country Code
6. Enter language
7. Click ‘Control Data’


Create Customer Master Records (Step 3)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. If the Customer is also a Vendor then enter Vendor Code
2. Click ‘Pmt transactions'


Create Customer Master Records (Step 4)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter Bank Details
2. Click ‘Marketing’


Create Customer Master Records (Step 5)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter required fields
2. Click ‘Unloading points’


Create Customer Master Records (Step 6)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter required fields
2. Click ‘Export data’

Create Customer Master Records (Step 7)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter required fields
2. Click ‘Contact person’

Create Customer Master Records (Step 8)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter required fields
2. Click ‘Co. code data’


Create Customer Master Records (Step 9)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter ‘Recon A/c’
2. Click ‘Pmt transactions’


Create Customer Master Records (Step 10)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter ‘Pmt terms’
2. Enter Tolerance group
3. Click ‘Correspondance’


Create Customer Master Records (Step 11)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter ‘Dunning procedure’
2. Click ‘Insurance’

Create Customer Master Records (Step 12)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01


Steps:
1. Enter ‘Insurance details’
2. SAVE the settings

Create Customer Master Records (Step 13)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Create
T Code : FD01

Steps:
1. Message will appear along with SAP generated internal Customer Number

Payment Terms for vendor

Definition:

Key for defining payment terms composed of cash discount percentages and payment periods.

It is used in sales orders, purchase orders, and invoices. Terms of payment provide information for:

o Cash management
o Dunning procedures
o Payment transactions

Define Payment Terms for vendor
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Outgoing Invoice/Credit memo – Maintain Terms of Payment
T Code : OBB8

Steps:
1. Enter 4 digit Code
2. Select Vendor and Customer
3. Enter Percentage
4. Enter No. of days
5. Select, if interest calculation is required
6. SAVE the settings



Assign Payment Terms to Customer Master
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Change
T Code : FD02

Steps:
1. Enter Customer Code
2. Enter Co. code
3. Click ‘Execute’
4. Click ‘Pmt transaction’ in Co. code data
5. Enter Pmt Terms’
6. SAVE the settings

Alternative Recon Account

Definition:

The reconciliation account in G/L accounting is the account which is updated parallel to the sub ledger account for normal postings (for example, invoice or payment).

For special postings (for example, down payment or bill of exchange), this account is replaced by another account (for example, 'down payments received' instead of 'receivables').

The replacement takes place due to the special G/L indicator which you must specify for these types of postings.

Define alternative recon a/c for Down Payments
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Down payment received – Define alternative recon a/c for Customer Down payments
T Code : OBXR

Steps:
1. Double click ‘A’
2. Enter Chart of Accounts
3. Enter Customer ReconGL A/c (S.Drs)
4. Enter Advance from Customers GL A/c
5. SAVE the settings

Automatic Posting

Definition:

When you post special G/L transactions, the system generates automatic postings.

To make automatic postings, the system requires specifications on the accounts to post to and the posting keys to use.

This information is also already defined in the standard system. You need only make changes if you do not use the standard chart of accounts or if you want to use other account numbers, posting keys or account determination rules. You must also decide which automatic postings you want to have carried out.

Assign Automatic Posting
Menu Path:

T Code : FBKP
Steps:
1. Click ‘Automatic postings’
2. Click ‘Cash disc. And pmt differences’
3. Click ‘Cash disc. Exp’
4. Enter Chart of A/c
5. Click ‘Save’ button
5. Enter GL A/c
6. SAVE the settings

Dunning Procedure

Definition:

The process of automatically notifying and requesting payment from customers with past due invoices.

A pre-defined procedure specifying how customers or vendors are dunned.

For each procedure, the user defines

o Number of dunning levels
o Dunning frequency
o Amount limits
o Texts for the dunning notices

Dunning (Reminder)

1. Dunning Area
2. Dunning Procedure
3. Dunning Levels
4. Dunning Text
5. Dunning Charges
6. Minimum Amount for Dunning
7. Dunning Forms

Assign Dunning Procedure to Customer

Define Dunning Area
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Basic settings for dunning – Define Dunning Area
T Code : OB61

Steps:
Click ‘New Entries’
1. Enter ‘Co. Code’
2. Enter ‘Dunning Area’
3. Enter ‘Text’
4. SAVE the settings



Define Dunning Procedure (Step 1)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61


Steps:
Click ‘New Procedure’
1. Enter ‘Dunn. procedure’
2. Enter ‘Procedure Name’
3. Enter ‘Dunning Interval’
4. Enter ‘Dunning levels’
5. Enter ‘Min days’
6. Enter ‘Interest Indicator
7. Select ‘Std transaction dunning’
8. Enter ‘Ref Dunning procedure for Texts’
9. Click ‘Dunning Levels’




Define Dunning Procedure (Step 2)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
1. Select ‘Calculate interest’ fields
2. Click ‘Back’ Arrow


Define Dunning Procedure (Step 3)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Charges’
- Enter ‘Currency’
1. Enter ‘Dunning levels’
2. Enter ‘Dunning Charges’
3. Click ‘Back’ Arrow



Define Dunning Procedure (Step 4)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Min Amounts’
- Enter ‘Currency’
1. Enter ‘Dunning levels’
2. Enter ‘Min Amount’
3. Click ‘Back’ Arrow



Define Dunning Procedure (Step 5)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions –Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Dunning Text’
- Enter ‘Co. Code’
- Click ‘New Co. code’
- Enter ‘Co. Code’
1. Select ‘Dunning by dunning area’
2. Select ‘Separate notice per dunning level’
3. SAVE the settings



Define Dunning Procedure (Step 6)
Menu Path: IMG – Financial Accounting – Accounts Receivable & Accounts Payable – Business Transactions – Dunning – Dunning Procedure - Define Dunning Procedure
T Code : OB61

Steps:
- Click ‘Dunning Text’
- Enter ‘Co. Code’
1. Enter ‘Dunning levels’
2. Enter ‘Dunning Forms’
3. Click ‘Back’ arrow
- SAVE the settings



Assign Dunning Procedure to Customer Master
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Master Records - Change
T Code : FD02

Steps:
- Enter Customer Code
- Enter Co. Code
- Click ‘Execute’
1. Click ‘Co. Code data’
2. Click ‘Correspondence’
3. Enter ‘Dunning Procedure’
4. SAVE the settings

Bill of Exchange

Definition:

Bills of exchange are handled as special G/L transactions in the SAP System. These transactions are thus maintained independently of other transactions in the subsidiary ledger and are posted to a special G/L account in the general ledger. This affords you an overview of bills of exchange receivable and bills of exchange payable at any stage.

Transfer postings are not usually necessary to display these items on the balance sheet.


Define Alternative Recon A/c for Bill of Exchange
Menu Path: IMG – Financial Accounting – Bank Accounting - Business Transactions – Bill of Exchange Transactions –Bill of Exchange Receivable – Post Bill of Exchange receivable – Define Alternative recon a/c for Bill of Exchange
T Code : OBYN

Steps:
- Double click ‘W’ - BoE
- Enter ‘Chart of A/c’
1. Enter ‘S.Drs Recon GL A/c’
2. Enter ‘Sp GL ‘Bill of Exchange A/c’
3. SAVE the settings

Define Bank Sub-Account

Menu Path: IMG – Financial Accounting – Bank Accounting - Business Transactions – Bill of Exchange Transactions – Bill of Exchange Receivable – Post Bill of Exchange receivable at Bank – Define Bank Sub Account
T Code : OBYK

Steps:
- Click ‘New Entries’
1. Enter ‘Chart of A/c’
2. Enter ‘Bank Gl A/c’
3. Enter ‘Usage’
4. Enter ‘Sp GL code’
5. Enter ‘S.Drs GL Code’
6. Enter ‘Bills Disc GL’
7. SAVE the settings


GL Master Records to be created in AR

ASSETS

Debtors (Recon) A/c
Bill of Exchange (Recon) A/c

INCOME

Sales Accounts

LIABILITIES

Advance from Customers
Bills Discounting (Automatic)

EXPENSES

Cash Discount Allowed
Bank Charges

Configurations testing – End user part

Post Sales Invoice
Post Receipt from Customers
Advance receipt posting
Post Bill of Exchange
Post Bills Discounting
Dunning Run


Customer Invoice Posting
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry - Invoice
T Code : FB70

Steps:
1. Enter Customer Code,
Invoice date, Posting date.
2. Enter ‘Amount’
3. Enter ‘Text’
4. Enter ‘GL Code’
5. Select Dr / Cr
6. Enter ‘Amount’
7. Simulate and Post the document



Customer Receipt Posting
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry – Incoming payment
T Code : F-28


Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Enter ‘Bank GL A/c’
3. Enter ‘Amount’
4. Enter ‘Customer Code’
5. Click ‘Process open Items’
6. Select ‘Invoice’
7. Simulate and Post


Customer Down Payment Posting

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Down payment – Down payment
T Code : F-29


Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Enter ‘Customer Code’
3. Enter ‘Sp GL indicator’
4. Enter ‘Bank GL A/c’
5. Enter ‘Amount’
6. Press ‘Enter’
7. Enter ‘Amount’
8. Post the document


Post Bill of Exchange (Step 1)

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Payment
T Code : F-36


Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Select ‘Incoming pmt’
3. Enter ‘Post key’
4. Enter ‘Customer Code’
5. Enter ‘Spl GL indicator’
6. Press ‘Enter’


Post Bill of Exchange (Step 2)

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry – Bill of Exchange – Payment
T Code : F-36


Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Select ‘Incoming pmt’
3. Enter ‘Post key’
4. Enter ‘Customer Code’
5. Enter ‘Spl GL indicator’
6. Press ‘Enter’

Post Bills Discounting (Step 1)

Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Discounting
T Code : F-33


Steps:
1. Enter Doc date, post date, Doc type, Period Company code and Currency
2. Select ‘Usage’
3. Enter ‘Bank GL code’
4. Enter ‘Amount’
5. Enter ‘Post key’ (40)
6. Enter ‘Bank Charge GL’
- Press ‘Enter’

Post Bills Discounting (Step 2)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Discounting
T Code : F-33


Steps:
1. Enter ‘Amount’
2. Click ‘Select bill of exchange’


Post Bills Discounting (Step 3)
Menu Path: Easy Access – Accounting – Financial Accounting – Accounts Receivable – Document Entry –Bill of Exchange – Discounting
T Code : F-33


Steps:
1. Enter Bill of Exchange Doc No.
2. SAVE the document

Customer Receipt Posting

1. Receipt after Due date (F-28)
2. Receipt before Due date (F-28)
3. Advance Receipt (F-29)