Define Fiscal Year
Define Posting Periods
Define Field Status Variant
Define Tolerance group for Users
Define Document Types and Assign Number ranges
Define Posting Keys
Assigning all above to Company Code
Definition:
A period of usually 12 months, for which the company produces financial statements and takes inventory.
A fiscal year need not correspond to the calendar year. Under certain circumstances, fiscal years containing fewer than 12 months are also permitted (short fiscal year).
Fiscal Year Variant
Definition:
The fiscal year variant is used to define the fiscal year.
You can define the following using a fiscal year variant:
o How many posting periods are in a fiscal year
o How many special periods you require
o How the system determines the posting periods when posting.
In the definition, you allocate your posting periods to the calendar year.
Allocation control requires the same number of posting periods in the company code and
in the assigned controlling area.
This means that the number of posting periods in the fiscal year variants must be the
same in the company code and in the controlling area. The period limits for the two fiscal
year variants must also coincide.
You must define which fiscal year variant is to be used for each company code. To do
this, you must define the appropriate fiscal year variant (to contain no more than 16
periods).
Fiscal Year
Fiscal Year – Year Independent
Fiscal Year – Year Dependent
Normal and Special Periods
Normal Periods 1 to 12
Special Periods 13 to 16
Open/Close Posting Periods
Define Fiscal Year Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Fiscal year - Fiscal year Variant
T Code : OB29
Steps:
Click ‘New Entries’
1. Select ‘V3’
2. Click ‘Copy as’
3. Change ‘V3’ as ‘SV’
4. SAVE the settings
5. Click ‘Copy all’
6. Press ‘Enter’
7. SAVE
Assign Company Code to Fiscal Year Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Fiscal year – Assign Company Code to Fiscal year Variant
T Code : OB37
Steps:
1. Click ‘Position’
2. Enter Co. Code
3. Enter FYV
4. SAVE the settings
Definition:
A period within a fiscal year for which transaction figures are updated.
Every transaction that is posted is assigned to a particular posting period. The transaction figures are then updated for this period.
Posting Period Variant
Definition:
This describes the specifications for a posting period (for example, beginning and end).
Each company code refers to exactly one variant. Therefore, as many company codes as you require can use the same variant.
Define Variant for Open Posting Period
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period – Define Variant for Open Posting Period
T Code : OBBO
Steps:
Click ‘New Entries’
1. Enter 4 digit code
2. Enter Variant Name
3. SAVE the settings
Open and close Posting Periods
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period – Open and close Posting Periods
T Code : OB52
Steps:
Click ‘New Entries’
1. Enter 4 digit variant
2. Enter ‘+’
3. Enter starting Period
4. Enter Year
5. Enter Ending period
6. Enter year
7. Enter First Spl Period
8. Enter Year
9. Enter End Spl Period
10.Enter Year
11.SAVE the settings
Assign Company Code to Posting Period Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Posting Period – Assign Company Code to Posting period Variant
T Code : OBBP
Steps:
1. Click ‘Position’
2. Enter Co. Code
2. Enter Variant Code
3. SAVE the settings
Definition:
A field status variant groups together several field status groups. You assign a field status variant to each company code.
The field status group specifies which fields are ready for input, which fields must be filled or which fields are suppressed when entering documents. This specification is known as the field status.
Field Status Variant
Define Field status Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items –Controls – Maintain field status Variant
T Code : OBC4
Steps:
Click ‘New Entries’
1. Select ‘0001’
2. Click ‘Copy as’
3. Change ‘0001’ as ‘SIVA’
4. SAVE the settings
5. Click ‘Copy all’
6. Press ‘Enter’
7. SAVE
Assign Company Code to Field Status Variant
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items – Controls - Assign Company Code to Field Status Variant
T Code : OBC5
Steps:
1. Click ‘Position’
2. Enter Co. Code
2. Enter Variant Code
3. SAVE the settings
Definition:
An accepted deviation from specified values. With reference to the key, tolerances for the entry of documents and the granting of cash discounts can be determined for all employees
of the group for payment settlement.
Tolerance Group for Employees
Define Tolerance Group for Users
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items – Controls – Define Tolerance group for Users
T Code : OBA4
Steps:
Click ‘New Entries’
1. Enter Co. Code
2. Enter Currency ‘INR’
3. Enter Max Amount
4. Enter Amount
5. Enter Percentage
6. Enter Amount
7. Enter Percentage
8. SAVE
Definition:
The document type classifies accounting documents. It is noted in the document header.
Attributes that control the entry of the document or which are themselves stored in the document are stipulated for each document type. In particular, the number range assigned to the relevant documents is determined on the basis of the document type.
Define Document Types
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Document Header – Define Document Types
T Code : OBA7
Steps:
Click ‘New Entries’
1. Enter Doc Type
2. Define No. range
3. Define Rev Doc type
4. Define A/c type
5. Select Control fields
6. Select req fields
7. SAVE the settings
Definition:
Number which identifies the number range for the number assignment.
The process by which numbers are allocated to business objects.
There are two types of number assignment:
o Internal number assignment occurs automatically in the R/3
System.
o External number assignment is performed either by the user or an
external system.
Document Types and Number Ranges
Define Number Ranges for Document Types
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Document Header – Define Document Types
T Code : OBA7
Steps:
1. Double click ‘Doc Type’
2. Click ‘No. range info’
3. Enter Co. code
4. Click ‘Change Interval’
5. Click ‘Insert Interval’
6. Enter Sl No.
7. Enter Year
8. Enter From No.
9. Enter To No.
10. SAVE the settings
Definition:
The posting key describes the type of transaction which is entered in a line item.
For every posting key, you specify properties which control the entry of the line item or are noted in the line item itself.
The most important properties which are derived from the posting key are:
o The account type
o The allocation to the debits or credits side
o The possible or necessary specifications which are to be entered in the line item.
Definition:
A key that specifies the accounting area to which an account belongs.
Examples of account types are:
o Asset accounts
o Customer accounts
o Vendor accounts
o G/L accounts
The account type is required in addition to the account number to identify an account, because the same account number can be used for each account type.
Posting Keys and Account Types
Account Types in SAP
Define Posting Keys
Menu Path: IMG – Financial Accounting – Financial Accounting Global Settings – Documents – Line Items – Controls – Define Posting Keys
T Code : OB41
Steps:
1. Click ‘Create’
2. Enter Posting Key
3. Define Key Name
4. Define Debit/Credit
5. Define A/c type
6. SAVE the settings
Definition:
The part of a document containing information on a single item.
This information includes the:
o Amount
o Account number
o Whether the item is a debit or credit
o Additional information depending on the transaction to be posted.
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